By Fifth Power Information Technology Services, Inc.
Information Technology is a rapidly changing industry. Many small business owners are faced with difficult IT decisions and are apprehensive about making technology purchases. Technology can quickly become outdated and costs can become prohibitive. Technical expertise is needed. The decisions feel daunting, to say the least.
While keeping up with technology does require a financial investment, the cost of falling behind is far greater. But, it’s not an “all or nothing” proposition. You can be technologically relevant and wise with your company’s finances at the same time. There are ways to keep costs down, which are often overlooked. Below, are 4 steps to a more successful Information Technology future for your small business.
1. Have a plan for your Information Technology Infrastructure.
Do you know how you want to use technology to accomplish goals for your business? Should you outsource computer repairs? Do you want to eventually automate your current systems? Do you want to move your technology needs to the Cloud? Do you have a need to consolidate your network from multiple office locations?
By having a plan and identifying your needs, you are less likely to waste resources and, most importantly, your money. Create a list of the most important technologies that will help you run your business. With this plan, you can budget for IT and have less unexpected purchases. It will benefit the all-important cash flow problem that many small businesses come up against. Choosing an IT support provider, who provides these kinds of planning services, is a great start.
2. Purchase a warranty on new laptops and computers
Consider investing a little extra on a brand name PC that comes with a warranty and service agreement. Service contracts can include next day delivery and installation of faulty parts, at no extra cost. This can save you time and money over the long term, especially if you plan to keep your equipment for at least 3 years. You may not need the service right away, but you’ll be thankful in a year or two.
3. Consider a VOIP package with internet and telephone service included.
VOIP, or Voice Over IP, is a phone service that runs over your internet circuits versus a traditional land line. You will save time paying bills because billing is consolidated to one simple invoice. There are many VOIP providers in the marketplace. We can help you find the best price for your area. These services also include local and long distance calling along with high-speed internet.
4. Consider Outsourcing your IT services
Outsourced management IT services can monitor anti-virus software, perform daily backups, push critical updates, and secure your business documents and files. The service may include document migration to the Cloud. Microsoft Office 365, Box.com, Dropbox and many others occupy this space on the internet. A central location for storing all of your office documents helps to eliminate the risk of data loss from human error and keeps track of changes to documents with version control.
For more information on Outsourcing your Information technology needs, contact us here.
Conclusion:
Every organization’s situation is unique. The ability to save money is based upon your specific technology needs. If you don’t have someone who is responsible for and knowledgeable about your systems, you will consistently find yourself scrambling for help. Whether you outsource to an IT support provider, or have your own IT staff, empower your organization with the task of finding ways for the company to save money while keeping focused on your company’s goals.